The portfolio of Implementation was established in March of 2018 by the Government of Grenada to provide support to the project management function from a whole-of-Government approach. That means that the oversight role for projects will be supported through the staff at this Ministry. Prior to the creation of this portfolio, the management of projects was fragmented and the responsibility for project management and oversight was with the various line ministries. In addition, the Project Coordination Unit was responsible for the World Bank projects.
The Department of Implementation will work closely with line Ministries, regional and international development partners and civil society to achieve three priorities:
- To increase the achievement of deliverables of projects on cost, within agreed timeframes and within budget;
- To increase the overall implementation rate of projects.
- To provide oversight to projects using national and global best practices in project management to achieve deliverables.
This approach will result in the following benefits:
- The criteria for selection of pipeline projects will be consistent with government’s strategic priorities as determined in the Medium Term Agenda (MTA) and the National Development Plan 2035. The other factors that will be considered are as follows:
- A consistent process to screen pipeline projects for the Public Sector Investment Programme (PSIP). All projects emanating from line ministries with a value of at least EC$5M will be screened by the National Climate Change Committee (NCCC) and the Priority and Planning Consultative Committee (PPCC).
- Centralization of project management – management of projects requires divers skillset. The staff recruited will be given the opportunity to attend training and the team is envisaged to be multi-disciplinary. See attached chart.
- The project is over EC$5M
- The project is approved as a PSIP project
- The project requires inter-sectoral coordination, in other words more than one Ministry and or Department is required to deliver the project.
The Ministry is drafting the operational guidelines for implementation of projects. The guidelines are developed to take advantage of national and international best practices based on the following principles:
- There is requisite policy support for the new institutional arrangement for project management.
- The human resources capacity in the areas of procurement, contract management, project management, monitoring and evaluation, internal audit, environmental and social safeguards will receive urgent attention to ensure that the personnel involved in project are able to deliver the projects.
- The governance arrangement will be managed through the Policy and Priority Consultative Committee and the National Climate Change Committee. Reporting to the SMB and Cabinet will be quarterly.
- There will be continuous stakeholder engagement at the institutional level, community level and with the private sector.
- Operation manuals, Implementation Agreements and Aide Memoire for Missions will be signed to be used as accountability tools to manage risks associated with the actual project implementation process.
- The project portfolio will be reviewed quarterly with the development partner through portfolio review meetings
- Accountability seminars shall be held twice a year to hold the Permanent Secretary and the Project Manager of the respective project accountable for deliverables. These seminars will be held in June and October each year.
- The oversight of the ongoing projects will be in accordance with the signed Project Documents and Legal Agreements. However, sections of these documents will be amended to reflect the transition from the Project Coordination Unit (PCU) to the joint coordination by the Central Procurement Unit, Ministry of Finance and the Department of Implementation.