Reassignments will only be allowed under the following strictly adhered-to grounds:

For a student to be reassigned (from the first school assigned to another), at least one of the following criteria must be met:

• AVAILABILITY of Space: in accordance with the 1:35 teacher-to-pupil ratio
• VACATED SPACE: where a student has vacated an assigned placement at the school for which a transfer is requested
• OTHER Special Conditions: Hinged on a) and b), but not limited to where the following conditions apply:
• Medical and/or Psychological Conditions: underlying conditions with proven history and records
• Change in Residence: Where the student now resides closer to the preferred school (proof required)

The following procedures will apply when requesting reassignments for students:

1. Parents or guardians shall apply for reassignments electronically.
2. The application will be reviewed by a CPEA Reassignment [Transfer] Committee (comprised of the manager, the principal and vice principal of the school), chaired by the principal
3. The school’s CPEA Reassignment [Transfer] Committee will meet and submit their recommendations to the Ministry of Education, through the Office of the Chief Education Officer no later than two (2) weeks after the results are released. Recommendations received after the deadline will not be considered.

• a. Principals will send all recommendations for reassignments to the Ministry of Education through the Office of the Chief Education Officer, for review and approval.
• b. All recommendations for reassignments shall be forwarded to the Planning Unit through the Office of the Chief Education Officer, for documentation and collating, which must be done within two (2) business days following receipt.
• c. All recommendations shall then be forwarded to the Ministry’s CPEA Oversight Committee (comprised of Chief Education Officer, DCEO-Testing & Measurement; DCEO School Administration; Senior Planning Officer) for reassignment review and decisions.

4. Reassignments [Transfers] will only be granted after the Ministry of Education has reviewed and officially documented the decision.

Following the review and decisions, the following steps shall be taken:

1. For all approved reassignments, the parent or guardian shall be notified in writing by the Office of the Chief Education Officer [so that all requisite steps are followed].
2. For all denied reassignments, the parent or guardian shall be notified in writing by the Office of the Chief Education Officer [so that all requisite steps are followed].

NOTE

• The Ministry of Education will NOT ACCEPT any hard copies of completed forms from parents and, accordingly, parents must refrain from making their requests physically at the Examination’s Unit.
• Parents who DO NOT have access to electronic means of submission can contact the Help Desk via telephone (473) 440-2737 for assistance to complete the form.
• Requests WILL NOT be considered after the stipulated deadline.
• Based on students’ performance and the number of students placed in the school of their first choice, some schools have already met their capacity. Therefore, the Ministry of Education WILL NOT allow transfers to schools where the class size is already at its maximum.